Draft for legal review. Highlighted items are placeholders that must be completed and approved before this website goes live.
1. Who we are
FleetQuote (fleetquote.co.uk) is a trading name of Simply Quote Comparison Ltd, company number 15008284, registered office Sentinel House, Ancells Business Park, Harvest Crescent, Fleet, Hampshire, GU51 2UZ. We are the data controller for the information you give us on this website.
ICO registration: ZB659587.
FleetQuote is an insurance introduction service. We are not an insurer or broker and we do not give advice.
2. The information we collect
When you send a fleet insurance enquiry, we collect:
- Details about your fleet: number and types of vehicle.
- Details about your business: business name, industry, postcode and how long you have traded.
- Details about your insurance: whether you are insured, renewal month, when you need cover, an approximate premium range (optional) and the number of claims in the last three years.
- Details about your drivers in general terms: approximate number, the youngest driver’s age range, whether you need named or any-driver cover and whether certain risk features apply (for example, that some drivers have penalty points). We do not ask for the names or licence details of individual drivers.
- Your contact details: name, email address, phone number and preferred contact time.
- A record of the notice you were shown and the choices you made, with the date and time.
- Technical information: a one-way hashed version of your IP address (we do not store the IP address itself), your browser type, the page you started on and any campaign tags in the link you followed.
[CONFIRM WHETHER THE PENALTY POINTS AND CONVICTIONS INDICATOR IS CRIMINAL OFFENCE DATA AND, IF SO, THE CONDITION RELIED ON]
3. How we use your information and our lawful basis
| Purpose | Information used | Lawful basis |
|---|---|---|
| Passing your enquiry to the quote panel so a broker can contact you | Enquiry and contact details | [CONFIRM LAWFUL BASIS] |
| Keeping a record of the notice shown and your choices | Consent record, hashed IP address | [CONFIRM LAWFUL BASIS] |
| Preventing spam and abuse of our forms | Hashed IP address, technical information | Legitimate interests [CONFIRM] |
| Sending renewal reminders and guides by email, if you opt in | Name, email address, renewal month | Consent |
| Understanding how our website is used | Anonymous usage statistics | [CONFIRM BASED ON ANALYTICS PROVIDER] |
4. Who we share your information with
We share your enquiry with Quotezone (FCA reference 313860), which puts it to the brokers and insurers on its panel so they can contact you about fleet insurance. They use your information in line with their own privacy notice: https://www.quotezone.co.uk/about/privacy-policy. [CONFIRM WHETHER THE PANEL ACTS AS AN INDEPENDENT CONTROLLER]
We use service providers who process information on our behalf, under contract:
- Website hosting: Vercel Inc. [CONFIRM DATA LOCATION AND TRANSFER SAFEGUARDS]
- Email delivery: [EMAIL PROVIDER, E.G. RESEND] [CONFIRM]
- Lead management: [CRM OR LEAD PLATFORM NAME] [CONFIRM]
We do not sell your information.
5. Marketing
We only send marketing emails if you tick the separate, optional box on our form. Sending an enquiry does not sign you up for marketing.
You can unsubscribe using the link in any email or by contacting [CONTACT EMAIL].
6. How long we keep your information
We keep enquiry records for [RETENTION PERIOD], and consent records for as long as needed to show we acted lawfully [CONFIRM PERIOD].
7. Your rights
You have rights under UK data protection law, including the right to:
- ask for a copy of the information we hold about you
- ask us to correct information that is wrong
- ask us to delete your information
- object to or ask us to restrict how we use your information
- withdraw consent at any time, where we rely on consent
- ask for your information in a portable format, where this applies
To use these rights, email [CONTACT EMAIL]. You can also complain to the Information Commissioner’s Office at ico.org.uk.
8. Changes to this notice
We will update this page if the way we handle information changes. The version and date at the top show when it last changed.